Assistant to the Executive Director, US Office

Position: Assistant to the Executive Director

Reports to: Executive Director

Works Closely With: Site Directors, Leadership Team

Responsibilities:

  • Executive Support
    • Helps with creating and sending out monthly, all staff, Executive Director Update
    • Acts as a “gatekeeper” for the Executive Director to protect time and space
    • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Executive Director. Determines appropriate course of action, referral, or response.
    • Works closely with the Executive Director to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer” in the office, having a sense of the issue/concerns going on.
    • Handles monthly credit card receipt documentation
  • Annual Directors Meetings
    • Handles preparation for the All-Directors meetings in August
  • Board Liaison
    • Assists the Executive Director with all preparations for board meetings
    • Collects and compiles notes and reports
    • Assists with meeting logistics and room reservations
  • Communication/ Donor Relations
    • Handles confidential information for the ministry
    • Develops and maintains ministry relationships
    • Performs routine clerical and administrative functions such as drafting correspondence, scheduling appointments and travel, organizing and maintain paper and electronic files, updating databases, or providing information to callers
    • Communicates directly, and on behalf of the Executive Director
  • Work with family and friends to create ministry partner team who financially support role
  • Leadership Assistance
    • Assists staff in Home Office as well as Directors at International sites
    • Travels to international sites to assist teams, provides staff support
    • Maintains annual work plan and Strategic Plan

Abilities:

  • Strong organizational skills
  • Proficient in Microsoft Office
  • Advocate for the ministry
  • Strong network ability
  • Problem-solver
  • Confidential
  • Highly reliable, dependable
  • Efficient with time
  • Proactive
  • Team player
  • Strong personal integrity
  • Discerning
  • Strong written and verbal communication skills
  • Detail oriented

Qualifications:

  • College Graduate
  • Mature Christian
  • Ten years of executive administration experience

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Back2Back Ministries is an international Christian non-profit organization dedicated to being a voice for orphans. We exist to love and care for orphans and vulnerable children, by meeting their spiritual, physical, educational, emotional and social needs that they might overcome their life circumstances and break free from the cycle of generational poverty.

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